Article I. Name
The name of this organization shall be the Texas Association of State Senior College and University Business Officers (TASSCUBO).
Article II. Purpose
Said association is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code
The purpose of this Association shall be to contribute to the advancement of higher education in its fullest and broadest implications and specifically to the professional advancement of the financial and business affairs functions which exist in the state supported senior colleges and universities in Texas.
For the fulfillment of these purposes, the Association shall provide by means of annual and special meetings for the dissemination of information and the interchange of ideas on problems and matters of common interest.
The Association shall cooperate with other professional organizations within Texas and outside the state whose objectives and purposes are deemed consistent with those of this Association.
The Association shall, from time to time, invite representatives of various State and Federal agencies to participate in discussions and to assist in the solution of common problems.
Article III. Membership and Voting
It is understood that active membership is institutional. Institutional membership shall be open to the state supported senior colleges and universities of Texas. Institutions which become members of this Association shall be known as institutional members. The Chief Financial Officer or his/her designee of each institution shall represent and vote for the institution. Institutions of complex organizations may hold a institution membership for the system and each separately organized institutional entity.
Publicly funded Health Sciences Centers and agencies attached to publicly funded universities may also hold an institutional membership when such agencies receive separate State of Texas appropriations under Article III of the General Appropriations Act (excluding Special Item only funded activities). The Executive Committee shall make the final determination in any questionable case.
Section 2 — Honorary Membership
Individuals no longer eligible for active membership in the Association may be recommended by the Executive Committee for continued affiliation as honorary members. The Executive Committee shall submit for election by the Association those nominees deemed to have given outstanding service to this Association.
Section 3 — Voting
Voting is limited to institutional membership. Institutional membership entitles the institution to one vote. Institutions having more than one institutional member representative shall designate one of its members as the primary or voting representative.
Article IV. Officers
The Officers of the Association shall be primary institutional member representatives unless approved by the Executive Committee. The officers of the Association shall be a President, who shall assume office after serving as President-Elect, a President-Elect, a Secretary, a Treasurer, an Arrangements Chairman, and two or more at-large committee members. The President-Elect, the Secretary, the Treasurer, and the Arrangements Chairman shall be elected every two years at an Annual Meeting. The Secretary and the Treasurer shall be elected at an annual meeting occurring in the odd numbered years. All other officers shall be elected at an annual meeting occurring in the even numbered years. All TASSCUBO Officers shall have terms of office that coincide with the TASSCUBO fiscal year, presently September 1 through August 31.
Section 2 — Duties of Officers
It shall be the duty of the President to assume full responsibility for all of the general activities of the Association. The President is responsible for planning the programs for the primary members’ annual retreat. The President shall refer to the Finance Committee the annual report of the Treasurer for audit. The Finance Committee shall be appointed annually by the President with the Immediate Past President as chair. In case the office of the President becomes vacant, the office shall be filled by the President-Elect until the next meeting and in the circumstance the President- Elect shall serve in the following year for a full term as President.
It shall be the duty of the President-Elect to be chief assistant to the President. The President-Elect shall plan and be in charge of the annual meeting(s) program(s).
It shall be the duty of the Secretary to publish annually an accurate list of the institutional members, primary members, the institution member representatives, and honorary members of the Association. The Secretary shall have the responsibility for keeping and promptly distributing the minutes of all annual and special meetings of the Association and the minutes of meetings of the Executive Committee. The secretary will maintain the TASSCUBO Continuing Professional Education (CPE) registration with the Texas State Board of Public Accountancy. The secretary will keep all records necessary to award and document all CPE offered to members. The secretary will also maintain the TASSCUBO web site. The Secretary shall perform such other duties as may be assigned by the Executive Committee.
It shall be the duty of the Treasurer to prepare and keep an accurate list of the institutional members of the Association and collect the institutional membership fee as well as the institutional annual meeting(s) registration fee(s) when such fees are charged. The Treasurer shall bear sole responsibility to the Executive Committee for membership records and membership reports. . The Treasurer will prepare informal financial statements for meetings of the Executive Committee if such statements are requested in advance of the meeting. At the close of the fiscal year, the Treasurer shall make a complete financial report, audited by the Association’s Finance Committee, to be presented to the Executive Committee and to be published. The Treasurer should be bonded at the discretion of and in amount decided by the Executive Committee. Any bonding expense shall be paid by the Association. The Treasurer shall perform such other duties as may be assigned by the Executive Committee.
It shall be the duty of the Arrangements Chairman to plan and coordinate the winter and summer meetings of the Association. The Arrangements Chairman will be responsible for contacting hotels, providing meeting rooms, menus, and equipment arrangements for presentations. The Arrangements Chairman will also ensure hotel reservation for guests and speakers at Association meetings.
At-Large Committee Members
The Association may elect two or more at-large executive committee members who will serve two year terms with their election(s) alternating each year. It may be the duty of the at-large committee members to serve, as the Assistant Program Committee Chairman, as the Assistant Arrangements Chairmen and/or perform other duties as assigned by the President.
It shall be the duty of the Immediate Past President to have completed an Annual Audit of the year-end financial report to be presented to the Executive Committee.
Article V: Meetings and Quorum
Section 1 — Meetings
There shall be annual meeting(s) of the Association. The date and place of the meeting(s) shall be decided by the Executive Committee. The Executive Committee also shall have the authority to call additional meetings whenever necessary and to postpone or omit annual meeting in case of emergency.
Section 2 — Quorum
A majority of the legal votes cast by the institutional primary members present and voting shall constitute a quorum except as designated in Article VI of this Constitution and Article IV of this Constitution and Article IV of the Bylaws.
Article VI: Amendments
This Constitution may be amended at any meeting by a two-thirds majority of the legal votes cast by institutional primary members present and voting, provided that notice of the proposed amendment has been sent to the members at least thirty days in advance of the meeting at which such amendment is to be acted upon. An amendment not thus proposed in advance may be adopted by a four-fifths majority of the legal votes cast by the primary members present and voting.
No part of the net earnings of the association shall insure to the benefit of, or be distributed to its members, trustees, officers, or other private persons, except that the association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II hereof. No substantial part of the activities of the association shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the association shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office.
One employee in the offices of the President Elect, Treasurer, Secretary and Arrangements Chair shall each receive $250 in January and July of each year in return for rendering services to the association in support of their respective TASSCUBO officer.
Notwithstanding any other provisions of these articles, the association shall not carry on any other activities not permitted to be carried on (a) by an association exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an association, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or corresponding section of any future federal tax code.
Upon the dissolution of the association, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the of the county in which the principal office of the association is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
In witness whereof, we have hereunto subscribed our names
this 12th day of November, 2012.
Gary Barnes, President
Mary Knight, Secretary