Article I. Name
The name of this
organization shall be the Texas Association of State Senior
College and University Business Officers (TASSCUBO).
Article II. Said
association is organized exclusively for charitable, religious,
educational, and scientific purposes, including, for such
purposes, the making of distributions to organizations under
section 501 (c) (3) of the Internal Revenue Code, or
corresponding section of any future federal tax code.
The purpose of this
Association shall be to contribute to the advancement of
higher education in its fullest and broadest implications
and specifically to the professional advancement of the
financial and business affairs functions which exist in the
state supported senior colleges and universities in Texas.
Section 1.
For the fulfillment of these purposes, the Association shall
provide by means of annual and special meetings for the
dissemination of information and the interchange of ideas on
problems and matters of common interest.
Section 2.
The Association shall cooperate with other professional
organizations within Texas and outside the state whose
objectives and purposes are deemed consistent with those of
this Association.
Section 3.
The Association shall, from time to time, invite
representatives of various State and Federal agencies to
participate in discussions and to assist in the solution of
common problems.
Article III.
Membership and Voting.
Section 1. It
is understood that active membership is institutional.
Institutional membership shall be open to the state
supported senior colleges and university of Texas.
Institutions which become members of this Association shall
be known as institutional members. The Chief Financial
Officer or his/her designee of each institution shall
represent and vote for the institution. Institutions
of complex organizations may hold an institution membership
for the system and each separately organized institutional
entity. Publicly funded Health Sciences Centers and
agencies attached to publicly funded universities may also
hold an institutional membership when such agencies receive
separate State of Texas appropriations under Article III of
the General Appropriations Act (excluding Special Item only
funded activities). The Executive Committee shall make
the final determination in any questionable case.
Section 2.
Honorary Membership. Individuals no longer
eligible for active membership in the Association may be
recommended by the Executive Committee for continued
affiliation as honorary members. The Executive
Committee shall submit for election by the Association those
nominees deemed to have given outstanding service to this
Association.
Section 3.
Voting. Voting is limited to institutional
membership. Institutional membership entitles the
institution to one vote. Institutions having more than
one institutional member representative shall designate one
of its members as the primary or voting representative.
Article IV.
Officers.
Section 1.
The Officers of the Association shall be primary
institutional member representatives only. The
officers of the Association shall be a President, who shall
assume office after serving as President-Elect, a
President-Elect, a Secretary, a Treasurer, an Arrangements
Chairman, and two at-large committee members. The
President-Elect, the Secretary, the Treasurer, and the
Arrangements Chairman shall be elected every two years at an
Annual Meeting. The Secretary and the Treasurer shall
be elected at an annual meeting occurring in the odd
numbered years. All other officers shall be elected at
an annual meeting occurring in the even numbered years.
All TASSCUBO Officers shall have terms of office that
coincide with the TASSCUBO fiscal year.
Section 2.
Duties of Officers.
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President.
It shall be the duty of the President to assume full
responsibility for all of the general activities of the
Association. The President shall refer to the
Finance Committee the annual report of the Treasurer.
In case the office of the President becomes vacant, the
office shall be filled by the President-Elect until the
next meeting and in the circumstance the President-Elect
shall serve in the following year for a full term as
President.
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President-Elect. It
shall be the duty of the President-Elect to be chief
assistant to the President. The President-Elect
shall plan and be in charge of the annual meeting(s)
program(s).
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Secretary. It shall be
the duty of the Secretary to publish annually an
accurate list of the institutional members, primary
members, the institution member representatives, and
honorary members of the Association. The Secretary
shall have the responsibility for keeping and promptly
distributing the minutes of all annual and special
meetings of the Association and the minutes of meetings
of the Executive Committee. The Secretary shall
perform such other duties as may be assigned by the
Executive Committee.
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Treasurer. It shall be
the duty of the Treasurer to prepare and keep an
accurate list of the institutional members of the
Association and collect the institutional membership fee
as well as the institutional annual meeting(s)
registration fee(s) when such fees are charged.
The Treasurer shall bear sole responsibility to the
Executive Committee for membership records and
membership reports. The Treasurer shall secure the
approval of the President on all bills before payment.
The Treasurer shall prepare informal financial
statements for meetings of the Executive Committee if
such statements are requested in advance of the meeting.
At the close of the fiscal year, the Treasurer shall
make a complete financial report, audited by the
Association Finance Committee, to be presented to the
Executive Committee and to be published. The
Treasurer may be bonded at the discretion of and in
amount decided by the Executive Committee. Any
bonding expense shall be paid by the Association.
The Treasurer shall perform such other duties as may be
assigned by the Executive Committee.
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Arrangements Chairman.
It shall be the duty of the Arrangements Chairman to
plan and coordinate the winter and summer meetings of
the Association. The Arrangements Chairman will be
responsible for contacting hotels, providing meeting
rooms, menus, and equipment arrangements for
presentations. The Arrangements Chairman will also
ensure hotel reservation for guests and speakers at
Association meetings.
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At-large Committee Members.
It shall be the duty of the at-large committee members
to serve, one as the Assistant Program Committee
Chairman, and the other as the Assistant Arrangements
Chairman, in addition they will perform other duties as
assigned by the President. The Association will
elect two at-large executive committee members who will
serve two terms of two years with their election
alternating each year. Initially, one at-large
committee member shall be elected to a one year term,
and the other at-large committee member shall be elected
to a two year term.
Article V.
Meetings and Quorum
Section 1.
Meetings. There shall be annual meeting(s) of the
Association. The date and place of the meeting(s)
shall be decided by the Executive Committee. The
Executive Committee also shall have the authority to call
additional meetings whenever necessary and to postpone or
omit annual meeting in case of emergency.
Section 2.
Quorum. A majority of the legal votes cast by the
institutional primary members present and voting shall
constitute a quorum except as designated in Article VI of
this Constitution and Article IV of this Constitution and
Article IV of the Bylaws.
Article VI.
Amendments.
This Constitution may be
amended at any meeting by a two-thirds majority of the legal
votes cast by institutional primary members present and
voting, provided that notice of the proposed amendment has
been sent to the members at least thirty days in advance of
the meeting at which such amendment is to be acted upon.
An amendment not thus proposed in advance may be adopted by
a four-fifths majority of the legal votes cast by the
primary members present and voting. Article V.
Meetings and Quorum.
Article VII. No
part of the net earnings of the association shall insure to the
benefit of, or be distributed to its members, trustees,
officers, or other private persons, except that the association
shall be authorized and empowered to pay reasonable compensation
for services rendered and to make payments and distributions in
furtherance of the purposes set forth in Article II hereof.
No substantial part of the activities of the association shall
be the carrying on of propaganda, or otherwise attempting to
influence legislation, and the association shall not participate
in, or intervene in (including the publishing or distribution of
statements) any political campaign on behalf of or in opposition
to any candidate for public office. Notwithstanding any
other provisions of these articles, the association shall not
carry on any other activities not permitted to be carried on (a)
by an association exempt from federal income tax under section
501 (c) (3) of the Internal Revenue Code, or corresponding
section of any future federal tax code, or (b) by an
association, contributions to which are deductible under section
170 (c) (2) of the Internal Revenue Code, or corresponding
section of any future federal tax code.
Article VIII.
Upon the dissolution of the association, assets shall be
distributed for one or more exempt purposes within the meaning
of section 501 (c) (3) of the Internal Revenue Code, or
corresponding section of any future federal tax code, or shall
be distributed to the federal government, or to a state or local
government, for a public purpose. Any such assets not so
disposed of shall be disposed of by the Court of Common Pleas of
the of the county in which the principal office of the
association is then located, exclusively for such purposes or to
such organization or organizations, as said Court shall
determine, which are organized and operated exclusively for such
purposes.
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